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How do I manually mark an asset as rights-approved?

Admins can manually approve assets to reflect licensing agreements made outside of CrowdRiff—such as direct partnerships or written permission. This helps you manage rights more accurately and keeps your asset library up to date.

Written by Carm Ang

When should I manually approve an asset?

Manually approving an asset is the right choice when rights were granted outside of a formal request workflow. Use this option if:

  • You have blanket rights or permission via a partnership.

  • You received approval outside of CrowdRiff (e.g., via email or DM).

  • The asset does not already have rights or a pending approval request.

💡Pro Tip

  • Add business or creator accounts to your followed accounts in CrowdRiff. This ensures usernames are automatically included when new assets are ingested from those accounts, making it easier to find and mark them as rights approved.

How do I mark an asset as approved?

  1. Open the asset’s details page.

  2. Click the three-dot menu.

  3. Select Mark as approved.

  4. Add a permission note (e.g., “Approved via partnership with XYZ”).

  5. Click Mark as Approved.

You’ll see a green banner indicating it’s manually approved.

How do I manually mark an asset as approved if I already requested rights?

If an asset has an existing rights request, navigate to it through the Usage Rights section.

  1. Go to UGC in the left navigation menu.

  2. Click Usage Rights.

  3. Find the asset — use the Most recently requested filter to narrow results.

  4. Click the asset to open it.

  5. Click the three-dot menu.

  6. Select Mark as approved.

  7. Add a permission note.

  8. Click Mark as Approved.

A green banner confirms the approval. The updated status is also reflected under the Licensing tab.

What happens once an asset is manually mark as approved?

Once approved, the asset is immediately ready for use. You'll see the following changes:

  • It shows a “Ready to use” status.

  • It becomes available for downloads, Galleries, and Maps.

  • Under the Licensing tab, you’ll see:

    • The approval note

    • Date of approval

    • Who approved it

Can I undo a manual approval?

Yes, To remove approval:

  1. Click the three-dot menu on the asset.

  2. Select Undo approval.

  3. Confirm by clicking Mark as Unapproved.

Need more help?

If you have any other questions, feel free to send us a message!

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