How do I share a folder?
You can create a share link for a folder in two ways:
Open the folder and click Share
Click the three dots next to the folder name and select Share
What sharing options are available for folders?
When creating a share link, you can:
Choose Can view (view-only access)
Choose Can view and download (requires viewers to accept terms and conditions before downloading)
Set an optional expiration date
Click Copy Link to share
Once a folder is shared, a sharing indicator will appear across the platform - including in the navigation panel and within the asset details view so it’s clear that the folder has been shared.
Do subfolders inherit sharing settings?
Yes. Sharing a folder automatically includes all subfolders and assets.
However, subfolders can also have their own share links with separate permissions and expiration dates.
What do external viewers see?
When someone opens a share link:
They can browse the shared folder
Clicking an asset opens a limited asset details view
Only relevant fields are shown (e.g., usage restrictions, author, location, file info)
💡Pro Tip
Only one permission setting can be active per folder at a time
Link expiration is optional - when a link expires, access is disabled (same as switching to No access)
You can update permissions or expiry anytime from the folder’s Share settings
❗Heads up
If you reactivate an expired link, it uses the same URL
You cannot change the share link URL
Download tracking is not currently available
How do I share an individual asset?
You can create a share link for a single asset in three ways:
Click the Share icon on hover
Open the asset details page and click the Share icon
For social assets, go to Library > Approved UGC or go to UGC > Usage Rights page and click the Share icon
Select the viewing permissions: either Can View or Can View and Download. Set a link expiry date, this is required for individual assets.
For social posts, you can choose to share:
Just the selected asset
All assets from that post
Are there different rules for individual asset links?
Yes!
An expiration date is required
Maximum expiration is 180 days
💡Pro Tip
Each time you generate a link, a new link is created
You can reuse a previously generated link if you still have it
You cannot edit permissions or expiration after generating the link
If you need flexible permissions, consider adding the asset to a folder and sharing the folder instead.
How do I unshare a link?
To remove access to a shared link:
Open the folder and click Share, or click the three dots next to the folder name and select Share.
Change Anyone with a link to No access.
The sharing icon will no longer be visible on the folder.
Need more help?
If you have any other questions, feel free to send us a message!